DESCRIPTION

The Administrative Assistant is responsible for conducting all administrative duties. He or she will work closely with the Office Manager in the execution of various office tasks including, but not limited to, new hire paperwork, electronic record keeping, data entry, and miscellaneous administrative functions.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Operates switchboard. Receives callers at company by telephone and/or in person, determines the nature of their business, and directs them to appropriate destinations.
• Collect and distribute mail,
• Support The President and Management Team
• The ideal candidate must be able to address the needs of our team members, visitors, and callers in a friendly and professional manner. The right candidate should have a strong administrative background
• Maintain filing
• Maintain a clean workspace and help out with other light office cleaning as needed
• Schedule job interviews
• Conduct new employee orientation
• Oversee employee vacation calendar
• Perform other duties as assigned

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities

COMPETENCIES

Technical Skills - Strives to continuously build knowledge and skills.
Oral Communication - Listens and gets clarification.
Written Communication - Writes clearly and informatively, Presents numerical data effectively; Able to read and interpret written information.
Teamwork - Supports everyone's efforts to succeed.

QUALIFICATIONS

• 2-3 years of administrative experience
• Bachelor’s Degree preferred
• Ability to effectively communicate with upper level management
• Attention to detail
• Must possess multitasking skills and be able to take on multiple projects at once
• Organizational skills
• Time management
• Must be comfortable dealing with confidential information